Examples of Letters (Parts and Types)

A letter is more than just a set of words written on a piece of paper or screen. A letter is a written document that serves as a means of communication between two or more parties and is intended to convey information, ideas, requests, instructions or emotions. In this article we will review the types of cards, their elements and examples for your better understanding.

In the modern age, with the rise of social media and email, you might think that letters have lost their relevance. However, its power and seriousness persist, especially in formal and personal contexts that require a more human or professional touch.

Letter Types

There are two main types of cards and within these there are many subtypes. The structure they follow is the same:

formal letter

This type of letter is very common in professional, academic or government settings. It is used to carry out official communications such as job applications, project presentations or communications between departments.

For example, a student sends a formal letter to a university to request information about an academic program.

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Informal letter

These letters are more flexible and are used for unofficial communications. They are usually addressed to friends, family members, or close acquaintances, and tend to have a relaxed tone.

For example, a person writes a letter to her friend who lives in another city to tell her about her new experiences.

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Parts of the letter

To better understand the structure of a card, we must become familiar with its basic components. Each element has a specific role in the effective communication of the message.

Header

Data such as the date and place from which the letter is sent are placed here. In the business environment, it could also include the name of the company and its address.

Greeting

The initial salutation prepares the recipient for the content of the letter. In formal letters, this could be as simple as "Dear [Recipient's Name]," while in informal letters it could be something more relaxed like "Dear [Receiver's Name]," or even "Hello!"

Body

This is the core of the letter. This is where the information is presented or the main message is conveyed. Depending on the type of letter, the body may contain several paragraphs dealing with different topics or points.

Farewell

Similar to the salutation, the farewell offers closure to the message. It can be formal like "Sincerely" or informal like "Love" or "See you later."

Signature

Last but not least, the signature authenticates the letter. On digital letters, a typed signature may suffice, but on printed letters, a handwritten signature adds a personal touch.

• More in: Elements of the Charter

Sample Letter for Children 

In this example, the elements of the letter are clearly identified, which makes it easier for the child receiving it to understand.

Formal Letter Example 

In this case, the formal letter follows a tone and structure that conveys professionalism and seriousness.

Sample Informal Letter

Here, the informal letter allows more freedom in its tone and structure, but still follows the basic elements of a letter.

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