Sample Letter of Justification

Cards / by admin / July 04, 2021

A justification letter is written to explain the causes of something that could not be done or accomplished, whether at work, at school, or in any other matter, so it is necessary to excuse yourself by not being able to do that commitment.

Generally this type of text is used to justify an absence or for any other unforeseen event. There are situations that are relatively easy to explain, such as a disease since the doctor can issue the document that explains this absence.

However, there are several situations that are more difficult to justify such as personal problems, an exam, some unforeseen or setback.

Other situations when it is convenient to write a justification letter It is when it is not possible to attend a work meeting, with a client, an important manager in the company, or with a teacher.

This type of document is also used to explain the causes of poor delivery of merchandise or poor service provided to a customer.

Examples of justification letter for absence from meeting:

Mexico DF. October 28, 2012

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Attention
Lic. Martin Suarez Ramirez
Dir. From elementary school
Primary Day School No. 72

PRESENT.

Dear Lic. Suárez, I respectfully address you to inform you that due to work commitments I will not be possible to attend the Parent meeting convened by the school you lead on November 15 next.

Hoping that he can excuse my absence and with the promise to find out about the matters discussed in this meeting, I say goodbye but not before sending him a warm hug.

Sincerely

Pedro Perez Perez
Father of Juan Pérez Martínez
First grader.

Example of justification letter for damaged product:

Mexico DF. as of November 5, 2012.

Attention
Mr. Alberto Escobar Muñoz.

Dear Mr. Muñoz, in response to his letter in which he expresses his annoyance at the quality of the merchandise that he acquired with us and was sent to you on October 18, I allow myself make him aware that all our products go through a rigorous quality control, so I guarantee that they were in perfect condition before being sent.

They were probably damaged in the course of delivery, which is carried out by the company that you decided to hire to transport it. However, I reiterate our willingness to make the guarantee valid in order to continue counting on his preference.

I bid you farewell, hoping that this incident will not harm our future negotiations and that you will accept our sincerest apologies. Receive a cordial greeting.

Sincerely

Lic. Ulises Barragan Nieto
Sales Manager
SRT company.

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