Sample Report Letter

The letterreport It is a document written to be sent by mail either physical or electronic, messenger, published in other media as an open letter. Its content is a short report, which is a summary of a much more detailed and extensive report, through which it is reported on the result of an activity whose performance is known to the person to whom it is addressed

Its use and origins are very old, since in the 18th century it was used by evangelizers to communicate to the superiors of their congregations the results of their missionary activities and the material needs of the missions.

The report card is used in many areas.

In companies it is used to communicate the results of new changes and implemented strategies. It also serves to communicate to your customers the results of changes and improvements that are of interest to them. For their part, customers can also send letters of information to their suppliers, in which they disclose the results on product quality reviews, price changes, carrier changes and other activities or decisions that have affected the customers.

In schools, it serves to notify stakeholders (teachers or students) of the results of changes in study plans, regulations or the solution of incidents. Students can also use them as a summary prior to submitting a full activity report.

At the government level, it can be addressed by one official to another to follow up on an order, request or recommendation; They can also direct it to a citizen to inform him about the evolution of any request or procedure. It also serves to communicate the status of a series of government actions.

In addition, citizens can write it to communicate to the authority the success or difficulties that have arisen in the implementation or execution of a government act.

The report letter has the same elements as any letter, namely:

• Header: Recipient, the person to whom it is addressed, where appropriate, their position.
• Body: The text, which in turn can be divided into introduction, where the background will be expressed so that they are easily identified by the recipient, exposition, where the results to be reported will be summarized, closing, where a brief conclusion is exposed.
• Closing, consisting of a farewell formula and signature.

It should be written in a formal and clear style.

Sample report letter:

Sample report letter 2: