10 Examples of Office Functions

The office functions are those tasks and activities carried out by the employees of a company or an institution. For example: classification of documents and files, reception of mail and packages, notification of news.

In an office, each employee is assigned certain functions according to their position and their responsibility. This division of tasks is essential for a company or an organization to be effective and efficient, so that the daily work is carried out correctly and to achieve long-term goals and objectives term.

Generally, when a person is looking for a job, he includes in his Curriculum vitae what are your skills, that is, the office functions you can perform.

• See also: Objectives of a company

Examples of office functions

1. Customer service. This function is generally carried out by office receptionists and consists of communicating personally, by email or through social networks with customers to answer their questions, take their orders, among others.
2. Report writing. This function is performed by different employees of the office and consists of writing a text in which projects, goals, objectives, tasks, news, among others, are explained in detail.
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3. Control of stock or inventory. This function consists of keeping a record of the actual amount of each input necessary for the activities of a company or a company.
4. Organization of agenda and schedules. This function is generally carried out by assistants or secretaries and consists of programming the different activities that take place in an office, such as meetings, inspections, presentations, and due dates products.
5. Presentations. This function is carried out by different employees and consists of making a presentation on the state of the company, the explanation of a new project, the reorganization of tasks, among others.
6. Planning and organization of tasks. This function is carried out by employees who have high hierarchical positions, such as bosses, area directors or managers, and consists of establishing which person will carry out each task or activity.
7. logistics organization. This function consists of planning how those activities of a company that depend on many people who work outside of it, such as delivering products, receiving materials, and shipping packages.
8. finance control. This function is generally carried out by accountants and administrators, and consists of calculating the difference between benefits and costs in order to determine whether or not the company is profitable and whether there were profits or losses.
9. Use of computer programs. This function must be able to be carried out by all office employees, since many of the tasks require the use of computer programs.
10. Staff selection. This function is usually carried out by managers and consists of interviewing, selecting and hiring employees who are qualified to fill different positions.

Interactive test to practice

Follow with:

• Duties of a manager
• Objectives for a resume (without experience)
• Efficiency, efficacy and effectiveness
• Strategies
• brainstorm