Sample Maintenance Letter
Cards / / July 04, 2021
A maintenance letter It is a document whose objective is to inform the maintenance that has to be carried out on a piece of equipment, installation, machinery or any object to which it is necessary to perform a service to preserve it or restore it.
In general a maintenance letter must express the nature and characteristics of the service to be performed, its periodicity, distinguish between a preventive and corrective maintenance, as well as the level of quality or specialization that the company or person must have that will perform.
Sample Maintenance Letter:
Dear user:
The equipment you have in your hands has been manufactured using the strictest quality standards in its components and workmanship. To keep it working properly it is necessary to give it preventive maintenance.
This consists of the review of the parts that may suffer wear due to their use and in case of being replacement, as well as cleaning the entire electrical and mechanical mechanism of your team.
To guarantee the optimal functioning of your equipment it is necessary that it be carried out every 6 months. It is possible to do it at home if you call any of the service centers that we make available to you; locate the closest one and call to arrange a visit.
If for any reason your equipment stops working or begins to present some unusual behavior, it is necessary to carry out corrective maintenance, which consists of diagnosing the failure, replacing the parts that are necessary for it to function properly and calibrating the themselves.
For a corrective service it is necessary that you leave your equipment for the time that the Maintenance Center informs you, since some parts may take 48 to 72 hours to stock.
We appreciate your preference and we have your orders on our customer service phone.
Sincerely
Electronic measurement equipment S.A. de C.V.
If you need a letter request your example.