Sample Response Letter

The response processing letter It is a document that is used to request some information about a procedure or matter.

The response processing letter It must be written in a formal language, be brief and specific, as well as include the data where the sender can be contacted for any questions or to respond to said request.

The parts of a response processing letter are:

• Place and date.
• Recipient with charge or title.
• Subject (reason for the letter).
• Greetings.
• Request or matter to be discussed (body of the letter).
• Conclusion and thanks.
• Fired.
• Name and signature.
• Contact information.

Example of response processing letter:

Mexico, D. F., January 11, 2012.

Engineer Carlos Arriaga López
Accounts Receivable Manager
National Water Comission
Present.

Request for review of meter debit 173271.

Appreciable Engineer Arriaga:

The reason for this letter is to ask you to review the case of the debt that is presented to me with the charge to meter 13271 with address Paseo de Dublin # 525 Colonia Tejeda, Delegación Coyoacan.

This request is due to the fact that in recent months the receipt for water consumption has been presented very high and I have not had a satisfactory response directly from the staff of the branch No. 23 to which I have repeatedly attended to present my disagreement, for which to date a debt of $ 35,000.00 (thirty-five thousand pesos 00/100 m. n.), and I would like to know if you can help me fix this problem or what I can do to fix it.

I appreciate in advance that you give me a prompt response to this request, or if applicable, indicate who I should contact to that you inform me about the procedures to follow to check my meter and the amount of my debt, receive my warmest Regards.

Sincerely

Francisco Rodriguez Rosas
Tel. 55256476
email [email protected]