Concept in Definition ABC

Person who is dedicated to performing administrative tasks in an office and assisting his boss

A Secretary, also known in some parts of the world as administrative assistant, is that person in charge of carrying out elementary office activities, either in a private company or in some state agency, in addition to being the close collaborator of the manager or executive who attends, that is, the secretary of the president of a company is in some way the manager of his time so that he does not have more than worry that with regard to the decision-making of the company in order to get better customers, the rest will take care of the Secretary. For example and among others in your agenda, to answer your calls and everything you need.

So, if you want to have an effective business management It will be essential to have an efficient person who will perform this position, since most of the proceedings / activities of an organization will pass through her.

Principal functions

The main functions or activities of it are linked to what is known as office work, administrative, such as processing the entry and exit of correspondence, receipt of documentation, attention to telephone calls, attention to visits and suppliers, file of documents, carrying out calculations, reporting to your superior everything inherent to your area, being at current processing of files, management of the agenda, both meetings and contacts, and its maintenance in an organized and up-to-date manner, handling all those tools in an office, such as the photocopier, printer, the fax, the computer, among others, language management, preferably English, but of course the more you handle the better, since your conditions and aspirations may be much higher within the organization in which they work and possess knowledge of institutional protocol and business.

Private secretary. A relationship of close trust with the boss

Secretaries can work in different areas and contexts, while one of the most paradigmatic variants of the position is undoubtedly the so-called private secretary, that as the name of her already anticipates it to us, it is the one whose functions are to deal with all the matters inherent to the head of her, the personal ones and also the labor. Generally, bosses and secretaries establish a very close and close bond as a result of the amount of secrets and weaknesses that secretaries know these. This is even why the figure of the secretary and her relationship with her boss has been the subject of countless representations in various fictional stories.

One of the most remembered is undoubtedly Executive Secretary, a film produced in Hollywood in 1988 and starring Harrison Ford, Melanie Griffith and Sigourney Weaver. Griffith's character is Weaver's secretary, a rather rude and evil executive. Griffith's character demonstrates her capacity in the position and discovers that her boss is left with an idea of ​​hers to start a business. She finally unmasks her and ends up not only gaining ground in it but falling in love with the business millionaire played by Ford.

Preparation

Although it does not require long years of study like undergraduate careers, Secretary is a profession that It can also be studied and that of course includes all those activities that will be required of those who carry out the Market Stall.
Generally, those who aspire to the position are given a brief test on those specific questions that are sought, for example that he handles this or that computer program or that he speaks and writes in perfect English.

A position where the female sex prevails

Although the position is mostly occupied by women, we must say that there are men who hold this position. Contrary to what happens with other positions or professions, secretary is a job position that has historically been reserved for the performance of women.

Dependency of the state that manages an area

On the other hand, the concept is used in many Spanish-speaking parts to designate that agency of the state that is in charge of managing some area, for example the secretariat of education, Secretary of safety, among other.
The secretariat is led by a public official called the secretary, who will be the maximum authority within the secretary and who must respond to the policies outlined by the government who appointed him.