15 Examples of Office Tools

The office automation comprises the set of tools, techniques and applications that have the function of facilitating, optimizing and improving office-related tasks. For example: databases, calculators, printers.

To the extent that most of the work done in Western societies is organized in the form of offices, a whole building Theoretical has been organized in order to optimize the times and the distribution of tasks within that space: the essence is in the use from computer processes, making the concept a acronym composed of both words: ‘offi' (office) - 'matic' (computing).

What is office automation for?

The process office automation is based on the creation, manipulation, transmission and storage of the necessary information in the office.

It is known that currently the most useful for these purposes is to use computer networks, which both need a structure of software (internal networks, programs for communication between different parts of the office) as one of hardware (computers, printers, scanners connected via a local area network, telephones and fax machines).

The communication through information technology, it allows a much faster and more efficient sharing of what was previously completely mediated by manual skill, transforming itself from the generalization of computers into a question of seconds.

History of office automation

Office automation was developed fundamentally from the seventies, in which the office began to be understood as a space whose conditions largely determined the product of work.

The replacement of typewriters by tools of word processingIn addition to saving a large amount of space, it was making any process that involved writing much more efficient.

In the same sense, many activities that were previously carried out manually, began to be automated, depending less and less on human action.

Currently, organizations they take as essential the existence of automated and efficient communication mechanisms. The exchange of information, the management of administrative documents, the processing of numerical data and the planning of meetings as well as the administration of the work schedules seem impossible to be carried out in the absence of the computerized office procedures, which is evident many times when in the Business problems of access to the electricity or the Internet: dependence is such that in the absence of these services activity is completely paralyzed.

Office automation packages

There are a lot of office automation packages, also called Suites that are usually made by the same developers of the operating systems.

Currently most organizations use the system of Microsoft Office, but some other developments stand out for fulfilling some function that Office does not take care of successfully: OpenOffice, Sun StarOffice, Lotus SmartSuite, Corel WordPerfect or AppleWorks, the latter relating to alternative operating systems to Windows.

Examples of office automation tools

1. Word processing.
2. Spreadsheet development.
3. Multimedia presentation tools.
4. Databases.
5. Agendas.
6. Fax equipment.
7. Calculators
8. Phones.
9. Printer.
10. E-Mail Programs
11. Programming software.
12. Multimedia presentations.
13. Voice mail programs.
14. Instant messaging programs.
15. Voice recognition tools.