Sample Format To Request A Proposal From A Company

A formatcompany proposal request o “Request for Proposal” (RFP), is a business document to request specific products or services, and to avoid errors on the part of suppliers, at the time of the request.

The Requests for Proposal consist of three parts:

First.- A cover, where it is indicated that we are making a request for proposal and the type of product or service that we request.

Subsequently, the applicant company is presented, mentioning its name, sector to which it belongs, date of foundation or establishment, to whom it provides its services, presence in states of the country or other parts of the world.

Second.- This specifies the type of product or service that is required, in the case of products they are explained.

• Characteristics
• Quantity
• Quality standards (ISO, DIN or similar)

Aspects that the company must comply with, also its purchase dates, delivery times, etc., in the case of services, the type of service required, objectives, scope, experience required by the personnel who will provide the service (specialization, experience, certification, etc.), tools and experience in its management (and if this tool will be provided or should be provided by the company to hire).

Third.- It is the request to the company that is contacted, the details of its product or service, as well as the specification of the criteria to select the winning bid; In the section on the characteristics of the product or service, it is requested that the offer they make us comply with certain data, which we will specify, and that will allow us to compare the various offers that are sent to us and make the process of selection. Among these data, we can highlight:

Technical data of the product or the experience of the company providing a service, delivery period.

• Compliance with technical standards, experience and certification, support information and technical service.
• Warranty periods, prices and extra costs (per diem, taxes, etc.) Even in this section you can request some specific formats on the format and support of the required data, to facilitate the comparison; For example, the document sent to us is done in Word format, with a certain font and with a certain spacing; the budget in Excel format, and a product catalog in PDF format.

Example of a simple format to request a proposal from a company:

REQUEST FOR PROPOSAL

We request "PREVENTIVE MAINTENANCE TO THE COMPUTER EQUIPMENT"

ABOUT US.- COMPAÑÍA EDITORIAL LUX INTELLECTUM, It is a publishing company founded in 1975, dedicated to the correction and printing of popular science texts, theses and magazines; Our services are focused on authors and columnists on topics of scientific dissemination, textbooks and auxiliary materials for educational work, to Since 2001, we have implemented digital layout, format and distribution services, as well as the creation of multimedia materials on CD ROM and DVD media. ROM. We have national distribution of our printed materials and our digital materials throughout the world through our virtual store.

MISSION.- Our mission is the printing and distribution of educational materials, to support students, from primary level, to professional levels and specialization in companies.

OUR VALUES:

• Creativity
• Innovation
• Puntuality
• Care
• Language precision
• Close collaboration with our contractors
• Total distribution
• Innovation
• Professional ethics
• Leadership

APPROACH.- Our computer equipment was renewed a year ago, and we have worked with it; Our technical service does periodic maintenance cleanings, however the average performance of the machines has decreased in recent months. For this reason and due to our workload, we require a company to perform preventive maintenance on our equipment.

TARGET:

1. Review of our computer and diagnostic equipment.
2. Proposed Solution.
3. Solution of possible problems.

LIMITATIONS.- The equipment must be reviewed and configured in a maximum time of one week. It may be available on Saturday, if necessary.

RECEPTION AND OFFERS.- To consider your offers, we require that the following information be sent to us in writing as well as in digital Word format:

• Company name.
• Experience as a company.
• Certification of your staff. Preference will be given when staff are Microsoft Certified.
• Approximate time for the revision and reconfiguration of approximately 40 equipment.
• Number of personnel required to carry out the task.
• Support system in case of undetected failures or as a consequence of the service.

This also requires information in print and in Excel format, in separate documents, the following:

Sheet 1: Budget format that includes the following information:

• Budget for work
• Labor costs
• Other costs
• Total cost of work
• List of tools or software that will remain on the premises during the work period

Sheet 2: Detailed calendar of activities.

SELECTION.- Proposals will be received from June 9 to 13, 2014.

To select the winning company, the criteria of Experience and certification, first of all, as well as the total budget and times according to your schedule activities.

Iris Alba

Wichita, May 23, 2014

Manager
Firm